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 Forum index » electro-music.com » electro-music festivals » electro-music 2005
What about the costs?
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seraph
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PostPosted: Fri Nov 26, 2004 3:15 pm    Post subject: Reply with quote  Mark this post and the followings unread

I don't know if this can be discussed here but this event is going to cost money and much efforts. I understand there will be volunteers but what about renting part of Cheltenham Art Center, equipment for multiple events, advertising. Do you already have sponsors, are you looking for other ones, is it going to be admission tickets?
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PostPosted: Fri Nov 26, 2004 3:52 pm    Post subject: Reply with quote  Mark this post and the followings unread

Good question - I split this off to a new topic...

We are going to try to get sponsors. If members can sponsor this, or enlist others to do so, that would be very much appreciated. We believe we are going to have to charge some admission fees. We will try to work this out as soon as possible.

The events of all three days will be open to the public and there will be tickets required. People that attend the entire conference will get a big discount over buying the tickets for individual events. We're thinking that one each of the three evenings we'll have concerts, each with a different theme. Members of the general public might possible go to one, two, or three of these concerts depending on their own interest and schedules. During the days there will be performances, lectures, demos, and jam sessions, which will also be open to the public, but we suspect mostly musicians will want to come to these.

The issue will come up about people who come from a long distance, or who give talks or perform. Should these people pay? In an ideal world, obviously not. We want as many people as possible to participate and we obviously want people to come from long distances. I'd hate to charge someone who flys in from Europe, or New Zealand or something. I'm thinking we need to be creative. Maybe everyone pays the conference fees and we provide a pay back if there are any profits. The payback can be proportional to the distance travelled and to the contribution of the attendee. This kind of thing would never work for a commercial event, but this is a community event and we can think out-of-the-box.

I was on the board of a national youth organization years ago. For their semi-annual board meeting held in New York City, they charged a large fee. They put this money in a fund and gave people who came in from outlying areas some money to help cover their disproportionate transportation costs. The idea was that it should cost everyone the same to attend the meeting. We probably can't do exactly that, but many we can do something similar.

Heck, if we got a significant corporate sponsor, we could make the entire event free, except for the evening concerts perhaps. Or maybe we'd be able to use the money for a community fund. As much as we'd love them, we can't depend on angles; we have to fund this ourselves.

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seraph
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PostPosted: Fri Nov 26, 2004 4:04 pm    Post subject: Reply with quote  Mark this post and the followings unread

did I read something about this event being something like Modular 2004 Question does it mean it is going to feature Clavia stuff galore Question do you know how that kind of event was prepared and organized. you could get tips from people that was involved in its organization Idea I think manufacturers could sponsor an event like this one even if only advertising it through their much visited web sites Exclamation
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PostPosted: Fri Nov 26, 2004 5:51 pm    Post subject: Reply with quote  Mark this post and the followings unread

There has been an annual Nord Modular users meeting for the last several years. I've personally only been to two them. I can't comment on the history, but they have been informal meetings organized by the members of the Nord Modular mailing list. In 2003, the NM users meeting was held in London at the Modular 2003 conference. This conference was not dedicated to the Clavia NM. There was I think only one NM talk. Still the NM users got together and shmoozed. The NM event was a sub-cultural manistification.

In 2004, we met in The Hague in July. It was just for the NM users, but there was lots of interesting stuff about other insturments, technologies, and music. In The Hague, I was sorta volunteered by the group to move the NM event to the USA for 2005.

It's a natural thing to include the NM users event into electro-music 2005. We will have concerts, talks, papers, and demos that will be of interest to NM users, but by no means exclusively. Rob Hordijk will give a talk about some interesting aspect synthesis, an play some music. Anyone interested in electronic music will find this worthwhile, whether or not there is a Nord Modular in thier life.

So don't think this is going to be of interest only to NM users. No way.

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PostPosted: Fri Nov 26, 2004 8:29 pm    Post subject: Reply with quote  Mark this post and the followings unread

By default cost will be affected by the draw...I think it is smart to get the NM community and general synth enthusiasts in mix. More people means less price for everybody. As a ballpark figure....whats the "3 day pass" looking like? $40-$60? If the guesstimate price is higher than that, concerts admission fees should probably be provided with that general admission...It might get more people there overall if workshops and concerts are promoted being at a single rate.

Secondly, I don't think the Europeans should have to pay at all / as much....Crossing the 'pond' isn't cheap....But also, there might be people making a decent trek across the US...Perhaps a re-imbursement deal can be offered to ticket pre-orders from certain distance away. If there is any profit from the event, these people will get re-imbursed for their admission costs to some degree.

Third, there will be cost promoting this, but I imagine it to be minimal if resources are utilized. Getting some kind of flyer/postcard thing printed up with a small map to the Art Center (from philly) in addition to even info would be good (especially for getting people in the surrounding areas aware of it). I'll lend assistance for any graphic design that needs to be done, maybe Dave (gsga) and I could come up with some things and get them printed somewhere at low cost.
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PostPosted: Sat Nov 27, 2004 2:57 am    Post subject: Reply with quote  Mark this post and the followings unread

Yes, there will be costs for renting the venue. That will be the main part, but possibly also some costs for promotion, posters, video equipment, etc. It will be nice to have some sponsors but I'm not counting on that.
I'm inclined to have a single reasonable registration fee that applies to everyone and includes the entire event. Tickets can also be purchased for just an evening concert. At this point I wouldn't want to promise that anyone can be subsidized for travel or other expenses. Even if we manage to cover the costs, what is left won't be enough to make a significant difference for everyone traveling from a distance. I would rather put the excess (if any) towards something like producing a CD of music recorded at the event.
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PostPosted: Mon Nov 29, 2004 4:41 pm    Post subject: Reply with quote  Mark this post and the followings unread

zynthetix wrote:
I'll lend assistance for any graphic design that needs to be done, maybe Dave (gsga) and I could come up with some things and get them printed somewhere at low cost.

You got it. Let's talk about this soon. It's a good idea to flyer in Philly/environs ASAP. Even just business sized cards handed out on First Fridays, gets a response.

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PostPosted: Sun Dec 05, 2004 11:35 am    Post subject: Reply with quote  Mark this post and the followings unread

zynthetix wrote:
Crossing the 'pond' isn't cheap....

I did a little research. from Rome to Philadelphia could be something like this one:


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PostPosted: Sun Dec 05, 2004 7:36 pm    Post subject: Reply with quote  Mark this post and the followings unread

I paid more when I went to Amsterdam in July. Strange because the price of oil is much higher nowadays. Maybe because July is peak season and early June is just before it starts.
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PostPosted: Mon Dec 06, 2004 1:48 am    Post subject: Reply with quote  Mark this post and the followings unread

Hey, that is not a bad price at all!
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PostPosted: Mon Dec 06, 2004 5:39 am    Post subject: Reply with quote  Mark this post and the followings unread

My fare tracker on yahoo shows round trip flights from Newark to Amsterdam at about $250-300.
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PostPosted: Mon Dec 06, 2004 1:57 pm    Post subject: Reply with quote  Mark this post and the followings unread

Quote:
Secondly, I don't think the Europeans should have to pay at all / as much....Crossing the 'pond' isn't cheap....


Traveling from some parts of the USA will cost as much or more. It will probably cost me $180-200 round trip in gas, not including any motel bill I might have pay on my way there and back (as well as what a motel will cost me when I arrive). I don't think one should have special rates because of where they live or be penalized because they live in the USA.

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PostPosted: Mon Dec 06, 2004 2:52 pm    Post subject: Reply with quote  Mark this post and the followings unread

Mohoyoho wrote:
I don't think one should have special rates because of where they live or be penalized because they live in the USA.


You are right. I was getting carried away on the cost sharing theme. It's logistically unworkable. I would delete that post but doing so is against the philosophy of the site.

Greg and I figured out the cost of the confererence at $50 per person for the three days (includes all sessions and evening concerts), $20 a day if you get single days, and $15 each for only the evening concerts. If you register early, you can save 10%. Everyone will pay, including me, Greg, and people who participate. If we get recover more money than we need, we'll have to face that challenge at the time. We might even keep the money to fund a future conference, upgrade the server (we need that), get more bandwidth (we need that), setup for streaming, or even fund the compilation CDs. The thought of having funds to run this site is a new one for me. Smile

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